Whether it’s for a professional or business help rendered or hospitality or gifts showered, writing a thank-you note to express gratitude is not outdated practice. A thank-you note is a show of appreciation, and it goes a long way than just sending a text saying “thanks.” The format for writing one is basically the same for most occasions, but the content is different. Depending on who you are addressing the letter to, you can decide to either type it or make it handwritten.
With typing, you can easily make use of an already existing format that makes it easier to construct. This is often used for business-related purposes. The beauty of handwritten thank-you notes is the personal touch it carries and the thoughtful feeling it delivers. You can send a thank-you note for gifts given at your wedding or birthday party, for hospitality, help, or assistance provided. Here’s how to write one.
If you are using a card that already has a “thank you” written on it, you don’t have to write too much. If it’s a handmade card or a fancy note, start by stating your intention. You don’t need too many words. A simple sentence like “I just want to thank you for…” or “I would like to express my gratitude for…” is a good start.
Do not be ambiguous when writing what you are grateful for. If it’s a gift given, mention the gift. Help or assistance rendered should also be discussed. You can further write about how the gift would benefit you or how helpful the hospitality was. You don’t need to go into details, just mention the specifics. A good example would be, “The wristwatch you gave me is so beautiful, and I feel elegant anytime I put it on.”
It could be about your next visit, asking about their family or about something that happened last time. Ensure it’s something personal that you both know. It shows concern and sincerity. You could say something like, “I look forward to seeing you at Thanksgiving” or “I do hope Sam’s arm is healing nicely from the fall”.
End your note by reiterating your intentions, that is, say Thank you again. Round up your note, expressing your gratitude one more time. Add a closing remark that’s personal and sincere. Some closing remarks include
One common mistake people make with sending thank you notes is not sending them early enough. You should send a thank-you note within 3-6 days of the event. If you send it too late, it will have minimal effect, and the purpose won’t be achieved. Ensure your thank you note arrives just within a close time frame of receiving the gift, kind gesture, or hospitality. Just in case a lot of time passed before you had the chance to write a thank you note, still send it, with an attached apology for not reaching out sooner. It’s better late than never.
The most crucial thing in writing a thank you note is your sincerity and thoughtfulness. What are your tips for writing a thank you note? Tweet us and share! For more helpful content, check out our blog.