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The Best Gmail Hacks You Never Knew You Needed

By: Mariah Rogers
Oct 20, 2020 • 6 min read

The Best Gmail Hacks You Never Knew You Needed

If you use Gmail, this is the blog for you! Here are tips and tricks that you can use to boost productivity, enhance your professionalism, and simplify your work life. Pictures are included to make these Gmail hacks easy to implement. Let’s get started!

Gmail hacks

#1 Un-Send Emails

Yep! You read that right. You can un-send emails on Gmail, and it is much easier than you think. This trick can save you if you catch a typo at the last minute or if you accidentally sent the message to the wrong person. Here are the steps:

  1. Settings
  2. See all setting
  3. Undo send
  4. Change time to 30 seconds
  5. Save changes

Every time you send an email, an “undo sent” box will appear for 30 seconds! If you catch a mistake, go ahead and click the box and de-stress.

#2 Add a Signature

Adding a signature to your emails will not only make it easier to quickly draft a message to colleagues, but it will allow your emails to look much more professional. Plus, you can customize your signature any way that you want! Feel free to add your name, job title, and contact information so that recipients can get in touch with you.

  1. Settings
  2. See all settings
  3. Signature
  4. Type in the box!

Feel free to add the company logo or personal design to boost branding and increase your professional image.

#3 Vacation Responder

Have you ever tried to contact a colleague who was enjoying vacation and received an automated message to let you know that they are out of the office? If you would like to do the same when you depart for your next trip, here’s how.

  1. Settings
  2. See all settings
  3. Scroll down to vacation responder

You will create a custom message to be sent to everyone who tries to email you while you are away. Now, go enjoy a well-deserved trip away from the office!

#4 Google Docs Add-Ons

As you may already know, google docs has a wide variety of add-ons you can choose to install. One of my personal favorites as a college student is the Easybib add-on. Once downloaded, you will cite your sources directly on the document you are working on. This is an easy way to avoid having hundreds of tabs open, trying to search for your sources. It will help you have a lot of time and headache when your next essay assignment is due!

#5 Google Hangouts

If your team uses Slack, Trello, or any other collaboration tool, you know the convenience of sending your colleagues a quick message without the formality of an email. Luckily, you can do this over Gmail, too. Google Hangouts makes it easy to contact your co-workers and ask a quick question or send over feedback. No extra effort is needed. Gmail already has this hack installed for you!

Just click the highlighted icon and get chatting! As a result, you will form better relationships with co-workers and be able to communicate more effectively.

#6 Multiple Inbox Trick

Ready to maximize organization and productivity? If so, it’s time to start using multiple inboxes in your Gmail account. This way, you will better organize incoming messages and stay on track throughout your workweek.

  1. Settings
  2. See all settings
  3. Inbox
  4. Multiple inboxes

It’s time to get organized!

#7 Schedule Send

This is a great hack for anyone who likes to be productive at night. It is an unwritten rule not to email your professors or colleagues late into the evening, so here is how to schedule your emails to be sent the next morning. Not only will this save you the trouble of remembering to send the emails the following day, but it will allow you to work during whatever time you feel most productive.

  1. Draft an email
  2. Hit the arrow next to “send”
  3. Schedule send

Just hit the arrow highlighted here, and select the day and time you want the message to be delivered to your selected recipient! As a result, you will be able to pre-plan your days with ease.

#8 Organize Emails Using Labels

Use labels to organize your emails and stay on track. Categorizing your messages will make it less stressful to respond to urgent emails and help you store your messages accordingly. Here’s how!

  1. Manage labels
  2. Create new label

Do you have any Gmail tips and tricks you’d like to share? Let us know on our social media pages!

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